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Personal Assistant

Company Flexi Personnel Limited
Reference # P.A 029
Published 29/11/2018
Contract Type Permanent
Salary Market Related
Location Nairobi, Nairobi, Kenya
Introduction
Our client, a leading timber company that manufactures and install products such as joinery ,parquet flooring, machined timber and others is seeking to recruit a Personal Assistant.
Job Functions Personal Assistant
Industries Architectural & Interior Design,Building
Specification
• Perform administrative duties of filing, typing, copying and scanning official work
documents.
• Received and process incoming and outgoing mails and directing them to relevant
respondents.
• Maintained/updated the director's diary and calendar to ensure appointments and
meetings were well organized and coordinated.
• Acted as point of contact/liaison between the manager and internal/external clients,
maintained office supplies, inventory and petty cash management.
• Successfully completed critical aspects of deliverables with a hands-on approach,
including drafting acknowledgement letters, personal correspondence, and other tasks
which facilitated the Managers ability to effectively lead the company.
• Provided support for an extensive range of meetings and activities. These included
disseminating large quantities of information, producing accurate timely minutes,
preparing Agenda, Pre – Meeting Briefs and meeting papers, presentations, working
action points and follow-up.
• Planned, coordinated and ensured the Managers schedule was followed and respected,
provided "gatekeeper" and "gateway" role, creating win-win situations for direct access
to the Manager time and office.
Requirements
• Degree/ Diploma in Business Administration
• At least 4 years’ experience in a similar role.
• Good communication and presentation skills
• Good organization and prioritization skills
Job Closing Date 13/12/2018
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Last Updated: 1-11-2018 [18.11.01]
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